Download e-book for kindle: Computers and Arts Management by Iwan Prys Williams

By Iwan Prys Williams

ISBN-10: 0903319241

ISBN-13: 9780903319249

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However, there is nothing to stop such names and addresses being stored on the list and being called up manually. The information which needs to be stored for the media is likely to be common to most organisations;that required for customers will vary greatly. For example, a venue's customer list will consist of individuals about whom they will wish to store data on interests, age, location, profession etc. A touring company's customer list, on the other hand, will consist of venues which it will wish to classify by stage size, capacity, type of repertory and so on.

If all these items turn out to be identical, the computer will print out a warning to the operator to check for duplication. If there is duplication, one of the entries will be deleted; if the two entries are genuinely different, a synonym code will be established to avoid future warnings. It may be that there is an existing package which can meet these requirements, but it is clear that many of them will not. 38 NAME OF PROGRAM: MAILING LIST INPUTS OUTPUTS RECORDS KEPT BY PROGRAM DATA INPUT: OPERATING Values of variables by which names are to be selected (eg age, location, interests) Details of individual mailing list members according to preselected formats (see Exhibits 14, 15, 16) OPERATING OUTPUT Selected lists of mailing list members Printed envelope labels MANAGEMENT INFORMATION SYSTEM (MIS) DATA INPUT: BASIC RECORD Formats for different sections of list (see Exhibits 14, 15, 16) Individual details — names, addresses, interests etc Summaries of members by category DATA TRANSFERRED TO OTHER LEVEL 1 PROGRAMS BACKGROUND INFORMATION FUNCTIONS Names, addresses etc to Word Processor PERFORMED Production of selected lists of mailing list members Printing of envelope labels Analysis of membership Data supplied to Word Processor Exhibit 13 39 MAILING LIST - CUSTOMER Venue Version Surname First Name(s) Address inc postcode Telephone number — home/work Age Sex Interests Occupation Date of last mailing Batch code If a membership scheme is in operation: Membership number Membership type Membership expiry date Exhibit 14 MAILING LIST - CUSTOMER Touring Company Version Name of venue Address incl postcode Principal contacts — administrator — artistic director — technical director — publicity director Regional Arts Association Cross reference—multiple auditoriums (venues with more than one auditorium would have a separate entry for each, but this would be flagged to avoid unnecessary multiple mailings) Stage type code Stage size code Capacity Fee range code Batch code Comments/special problems Exhibit 15 MAILING LIST - MEDIA Name of correspondent/critic/editor Name of publication/organisation Address of publication incl postcode plus telephone number Name of editor (if not first entry) Personal address plus telephone number (if known) Type of publication/organisation Interest code Date of last mailing Exhibit 16 40 The Word Processing package (Exhibit 17) There are no features peculiar to the arts which are required in the Word Processing package, and it will almost certainly be a commercial program bought off the shelf.

46 NUMBER OF FLOPPY DISKS REQUIRED TO STORE PROGRAM PROGRAM CURRENT DATA INTEGRATED FINANCIAL PACKAGE Level 3 — Budgetary Control ) 1 1 1 1 1 1 STOCK CONTROL 1 1 ADMISSION ANALYSIS 1 1 MAILING LIST 1 At least 1 WORD PROCESSOR 1 At least 1 7 7 \ Level 2 — Ledgers } Level 1 Primary Income Secondary Income Grants and Donations Other Income ) ) ) ) Purchases Cash Control Payroll Royalties Paid ) } TOTAL ESTIMATE OF MEMORY REQUIREMENT Exhibit 18 47 Alternative system configurations and their costs We have defined a system with a standard computer and monitor, and choices for disk drives and printers.

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Computers and Arts Management by Iwan Prys Williams

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